Expedition Notification

Submitter Details

Your Name

Your Email

I confirm that the details provided in this form are accurate to the best of my knowledge.

I AgreeI Disagree

Section Details

Section

ExplorersNetwork

Name of Explorer or Network Unit
Select your Explorer or Network UnitBury – Columbus ESUBury – Discovery ESUBury – Endeavour ESUBury – Invictus NetworkDeben – Debenside ESUDeben – Fresh ESUDeben – Fynn Valley ESUDeben – Infinity NetworkDeben – Raedwald ESUDeben – Spitfire ESUDeben – Swarm ESUDeben – Westerfield ESUDeben - Cobra Mist ESULowestoft – NetworkLowestoft – Smugglers ESUOrwell – Alpha ESUOrwell – Comanche ESUOrwell – Inferno NetworkOrwell – Osprey ESUOrwell – Sea Scout ESUOrwell – Wasp ESUStowmarket – Cavaliers ESUStowmarket – Cougars ESUStowmarket – Eye ESUStowmarket – Leviathans ESUStowmarket – Phoenix ESUStowmarket – Primates ESUStowmarket – Wolves ESUSudbury – Bures Dragons ESUSudbury – Hadleigh Sea ESUSudbury – NetworkSudbury – Quay ESUSudbury – Stour Valley ESUWaveney – Bears ESUWaveney – Pirates ESUWolsey – Apex ESUWolsey – Cattawade ESUWolsey – Cobra ESUWolsey – Gipping ESUWolsey – NetworkWolsey – Triton ESUWolsey – Young Leaders

Notification Details

Type of Notification

Notification onlyOther Scouts expedition onlyExpedition only

Responsible DLV’s Name

Name of person submitting form

Position

Start Date of Expedition

End Date of Expedition

Number of participants

First Aid Requirements

All participants have been trained inline with the activity risk assessment and DofE Training Syllabus (Best Practice = Scout First Responder)At least one participant in each team has a Scout First Responder (or equivalent) qualificationAt least one participant in each team has a two-day first aid qualification
Names of person(s) holding First Responder Qualification


Names of person(s) holding Two Day Qualification

Are any variations being requested for this expedition?

YesNo

If yes, please email the County Expedition Team Lead with details.

Nature of proposed expedition

PracticeQualifying

Name of Approved Activity Provider (if applicable)

Total proposed hours of planned activity

DofE Level

BronzeSilverGold

Mode of travel

Select mode of travelFootCycleCanoeSailingRowingHorse ridingOther

Area of Expedition

OS Map Reference (Map Number)

Assessor Details (complete if you already have an Assessor)

Name of Assessor

Accreditation number

Registered to assess for Scouts?

YesNo

Assessor Email

Pre‑expedition contact telephone number(s)

Team Members

Please list each team member’s details below. Provide age as at the date of expedition, tick if they are being assessed, enter their eDofE ID number (if any), tick previous awards achieved, and note dates/areas of practice expeditions undertaken.

Expedition Aims and Presentation

Aim of expedition

Has this aim been provided by the Leader?

YesNo

Bronze only – will participants be camping?

YesNo

Type of presentation (if none state None)

To be reviewed by (select all that apply)

AssessorSupervisorDofE LeaderOther

Route Plan Uploads

Upload route outlines (GPX files or tracings on A4 paper)

Upload route cards (if available)

Equipment and Tracking

Are you using trackers?

YesNo

Are you using colour coded sac covers?

YesNo

Declaration and Authorisation

I have read and accept the guidance notes and conditions for notification and assessment. I confirm that all preliminary training has been completed and that the performance of each member of the team on practice expeditions (if required/appropriate) has been such as to enable me to submit them for this expedition with confidence. Each team member is believed to be physically able to undertake the expedition.

I confirm that the information provided is, to the best of my knowledge, correct and I am requesting authorisation from Suffolk Scouts (DofE) for this expedition to take place.

Please tick this box to agree to this declaration:

I agree

Signature or email address (if submitting electronically)

Date

Name (Leader/Supervisor)

Position

Authorisation Received (to be completed prior to expedition)

Date authorisation received – Responsible DLV

Date authorisation received – County Expedition Team Lead

Date variations approved (if applicable)

Conditions/Reference

Supervisor Details

Name of Expedition Supervisor

Supervisor Telephone Number

Supervisor Mobile Number

Supervisor Email

Supervisor Address Line 1

Supervisor Address Line 2

Town

County

Postcode

GDPR Notice & Acceptance

DATA PROTECTION: This form is used to collect information about you and your team in relation to this D of E Expedition, for the purpose of seeking authorisation from the relevant Responsible DLV, the County Expedition Team Lead and (only if required) the relevant D of E Assessor Network. As part of this form we collect personal data about you and your team, this detail is required so that we can check that everyone meets the membership and vetting requirements for the event and that appropriate permit holders are in place. We do not share your personal data provided in this form with any third parties. The data provided in this form is stored securely by District / County personnel. We take your personal data privacy seriously. We will keep the data we capture from this form until the commencement of the following Expedition season, when it will be securely disposed of.